Managing quote approvals across hundreds of sites and suppliers can quickly become complex, confusing and challenging to control. Learn how our Quote Management module is easily digitising and standardising quote validation to deliver transparency, accuracy, and value-for-money across large portfolios daily.

TL:DR – Key Takeaways

  • Consistent Quote Format – All contractor quotes captured in a standardised template, enabling quick comparison and better decisions.
  • Instant Rate Validation – Automated checks against agreed labour and material rates confirm accuracy, eliminating human error and overcharging.
  • Full Lifecycle Visibility – Real-time tracking from quote to invoice, means audit integrity, end-to-end contractor accountability, and complete transparency.
Industry: Banking & Finance
Location: Australia Wide
Size: 810 Site Locations

Company Bio

A nationally recognised banking and financial institution with a site portfolio of over 810 sites. Hundreds of contractors visit their sites daily to perform repair and maitnenace work.

Verified delivered a solution that held our contractors accountable and assured the executive team were getting value for money.
- Client

Quote Management In The Field

A leading Australian banking and financial institution manages their large national portfolio, engaging multiple contractors for repair and maintenance services. The organisation implemented Verified to standardise its quote management process, capture accurate contractor data, and validate all quotes and invoices against contracted rates.

The Challenge: Inconsistent and Manual Quote Processes

 

Before Verified, the client’s Facility Managers faced major inefficiencies in managing quotes for reactive maintenance and repairs. Quotes were received in multiple formats, often without a comparative benchmark or validation against contracted rates. This led to:

  • Limited visibility on real labour and materials costs;

  • Inflated quotes exploiting lack of rate memory or monitoring;
  • No standardisation in format, terminology, or pricing structure, and;
  • Low accountability due to missing data and audit trails.
 

This disconnected and highly manual process made it difficult for managers to confirm accuracy or value for money, creating unnecessary risk and cost leakage across hundreds of sites.

The Solution: Digitised Quote Management with Verified

Verified’s Contractor Management module replaced manual workflows with a unified digital process. Using standard templates and automated validations, Facility Managers could request, compare, and approve quotes quickly and accurately.

Key Benefits

  • Systemised quote generation and lifecycle tracking.
  • Instant validation against contracted labour and material rates.
  • Easy forwarding and approval of workflows with full audit logs.
  • Real-time visibility and management reporting.
  • 24/7 access for multi-site teams and contractors.

Better Quote Management In Practice:

A contractor quoted 16 hours of out-of-hours labour to replace anti-slip tape. Using Verified, the client tracked job completion and confirmed the task took only four hours during normal working hours, instantly identifying the discrepancy and preventing overpayment.

The Results: Transparent, Accountable & Efficient

By implementing Verified, the client transformed how they manage quotes, ensuring accuracy, consistency, and fairness across their network. Every quote began to follow the same digitised pathway and auditable workflow allowing teams to instantly compare submissions and validate pricing. The result was complete transparency and confidence that every dollar spent aligned with agreed terms, saving them from being overcharged 9,600 hours and resulting in over $1.0m in saved labour costs for the year.

Learn More Today

Verified’s Quote Management Module ensures every quote is accurate, transparent, and validated in real time. For organisations seeking to strengthen financial control and contractor accountability, Verified provides the tools to deliver value and visibility across every site. Contact us at 1300 133 950 or send an email to learn more.

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