A Smarter Approach to Managing Your Quotes
Today’s contractor quote management processes can be complex and confusing leading to errors and consistent overpayments. Through digitised workflows, instant pricing validation, and detailed reporting, learn how businesses are making smarter quote management decisions with clarity and confidence.
TL:DR – Key Takeaways
- Fed up with the struggle?: Traditional contractor quote management is inconsistent, error-prone, and inefficient, leading to overpayments and workflow delays.
- Digitisation is the fix: Standardising, automating and digitising your contractor quote management is the key to reducing errors and inefficiencies.
- Get it right, every time: A streamlined, transparent, and data-driven approach to quote management ensures accuracy, reduces costs, and improves procurement efficiency.
Simplifying Your Quote Management
Managing multiple contractors, work orders, and requests for quotes can be a significant challenge. When new repairs or defects arise, obtaining and comparing quotes is often both time-consuming and prone to errors. Facility managers (FMs) who still relying on traditional and outdated quotation management methods must endure:
- Inconsistency: Contractors often submit quotes using different templates and approval processes, leading to workflow inconsistency, heightening the risk of error and oversights.
- Inaccuracy: Comparing contractor rates against agreed pricing or market benchmarks is difficult, leading to overpayment and hidden markups.
- Inefficiency: Traditional processes are labor-intensive, slow, and prone to human error, resulting in greater process inefficiency.
What if there were a way to streamline this process from end-to-end while ensuring accuracy, transparency, and efficiency?
A Smarter Approach to Quotation Management
With intelligent data-driven insights and real-time access to site information, modern platforms are transforming how businesses manage quotations. A fit-for-purpose site solution simplifies the full lifecycle of quote handling, streamlining and standardising quotation workflows for all. This includes critical benefits such as:
- Managing requests from both new and existing contractors
- Tracking in-field work requests
- Automatically validating quotes against contract pricing
Appropriate digitisation means a centralised, single source of truth, allowing businesses to ensure consistency, accuracy, and efficiency—mitigating risks and eliminating the guesswork from quote management and procurement decisions.
3 Key Features That Are Transforming Quotation Workflows
Leading Australian organisations are leveraging Verified’s platform to streamline their quotation management. 3 of the most powerful features include:
- Instant Pricing Validation – Ensuring Accuracy:
- Quotes that can be automatically validated against predefined contract specifications and pricing agreements.
- Requiring contractors to upload clear evidence for pricing, including subcontractor arrangements, ensuring compliance with agreed terms.
- Instant alerts for FMs on pricing discrepancies, enabling fast and informed decision-making.
- Process Automation – Driving Efficiency:
- The platform automates critical procurement stages, from customised quote templates to end-to-end capture and approval of workflows.
- Quotes are delivered in a standardised format, making approvals faster and reducing manual intervention. FMs can request revisions, reject non-compliant quotes, and manage multiple quote versions seamlessly.
- Data Reporting & Audit Compliance – Maximising Transparency:
- A real-time audit log tracks all user activity, compliance, and approvals.
- Advanced reporting includes time on-site verification vs. quoted and invoiced amounts, on-site response time KPIs and vendor performance analytics.
Verified delivers a transparent, validated quoting process that enhances flexibility and enables long-term strategic decision-making for all your sites and contractors in one place.
Unlock the Benefits of Verified’s Quotation Solution
Verified’s end-to-end quote management system helps businesses eliminate erros, reduce costs, and enhance procurement efficiency. Generate accurate, contract-compliant quotes effortlessly—all within a single platform. Want to learn more? Schedule a demo or call us on 1300 133 950 to ensure you are making the most of your quotation workflows and processes.